Are your PowerPoint presentations still not polished or impactful enough – yet they take up all the time in your office? Are you unable to master using AI for your reports? Then this blog is for you! No more staring at blank slides and struggling with layouts and content flow.
Let us put all that behind us with the help of AI in making the perfect presentations effortlessly every time. This guide will give a breakdown of each step of how to use AI for perfect PowerPoint presentations that are impactful and engaging at the same time.
From choosing the right visuals to refining your message, we will cover everything in this blog. Let’s dive in!
Select the Right AI Slide Maker
To get started, choose an AI tool specifically designed to create PowerPoint presentations. You might think why not ChatGPT?! Unfortunately, ChatGPT can only help you generate ideas but does not generate PowerPoint files itself.
There are, however, a lot of tools available these days for this. Some of the best AI PowerPoint maker tools are Plus AI, Canva, Simplified AI, Gamma AI, etc. For this blog, we will explain how to make AI presentations with Microsoft 365 Copilot and other general tools.
Make AI Presentations with Microsoft 365 Copilot
Microsoft recently improved its PowerPoint tool by adding two new AI features: Copilot and Designer. The benefit of PowerPoint Copilot is that it can generate entire slides – including their text and layout. It can also add a conclusion slide automatically if you want it to.
PowerPoint Designer can help you pick layouts that seem fit for your presentation. Just apply a theme, and the Designer will recommend slide layouts that visually complement your content. You absolutely need no design skills for this.
Step 1: Open PowerPoint Copilot
Get started with Copilot by looking for the “Copilot” button in the top-right corner of PowerPoint. You will need to have an active Microsoft Copilot subscription to use it. Once you select it, a side panel will open with an option to create a presentation using AI. Enter your presentation topic to get started.
Step 2: Enter Your Presentation Topic
Let’s say you are creating a presentation on Quality Assurance in Software. Once you enter your topic, Copilot will generate a basic slide deck within seconds to work from. The initial result may be a bit brief, but it provides a solid starting point.
Step 3: Open PowerPoint Designer for Layout Suggestions
PowerPoint’s “Designer” tool, available in the top-right or within Copilot’s suggestions, gives you numerous design and layout options to refine your presentation’s look. The designer’s suggestions appear in the right panel. Click on any design to update the slide instantly. You can also add themes to your AI presentation from the “Design” tab in the toolbar.
Step 4: Update the Design of All Slides
To change the overall design, simply select the “Design” tab and choose a new template. Be aware that modifying the design may impact AI-generated slides. You may need to do some manual adjustments after this.
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General Guide To Using AI for PowerPoint Presentations
The biggest problem most of us face is the time and minute detail that goes into creating a polished PowerPoint deck. It not only takes a lot of hours of planning but also designing everything from scratch and then comes the endless refining process.
By using AI tools in PowerPoint, you can do literally everything from content creation to design and final delivery. No matter which tool you are using, here is a general guide to help you incorporate AI at each stage:
Brainstorm Ideas
If you just know the topic name and need a creative nudge to decide on what to cover, AI can be of great help in this process. Tools like ChatGPT are fantastic brainstorming aids. Just describe your topic, and ask the AI to provide ideas, statistics, or visual concepts to include. This can be a game-changer if you are dealing with unfamiliar material or need fresh and creative input.
AI Outlines for Structuring the Content
To write content for your presentation with AI, nothing is better than Microsoft Copilot and GPT-based models. These are primarily built for this purpose. These tools will generate an entire outline based on the topic you provide in no time.
Type in your presentation’s theme, and the AI will suggest a logical flow of sections and slides. This will serve as a skeleton to map out the introductory slides, key sections, and conclusions.
Design Presentation Theme with AI
PowerPoint’s Designer feature (available with Microsoft 365 Copilot) offers templates and layouts that align with your theme. Once you enter a topic, the Designer can recommend color schemes, font styles, and slide layouts to visually complement your content. Just apply a theme, and the Designer will generate matching layouts for you.
Use AI-Generated Images in Slides
Even to generate images, AI image tools for presentations are available. Some of the best models are DALL-E, Canva’s Magic Resize, and Microsoft Designer which can generate context-appropriate images, icons, and charts based on your topic in no time. Just remember to check the images as sometimes they need some minor changes for clarity and relevance.
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Presentation Content Using AI
For each slide, you can use Copilot or GPT-based tools to generate concise, relevant text. You can use the initial outline as a prompt for each section. You will receive content tailored to your audience which is a huge time-saver. Try playing around with bullet points, summaries, flowcharts, and quick definitions.
If you are working with lengthy information sources, try an AI summarizer for your presentation to condense text into bullet points. Summarization tools like ChatGPT or Copilot can instantly extract the key ideas from long documents and reports to help you fill content-heavy slides with digestible information.
Data Visualization with AI
For data-heavy presentations, AI can help you add some magic. These can create graphs, charts, and infographics to make complex data more digestible. Power BI, Google Data Studio, and Canva are some top AI-based chart generators for presentations. PowerPoint also has in-built tools but you might find the others better for this.
Refine Your Presentation
Before wrapping up, proofread and check grammar. AI sometimes generates awkward wording or sentences as expected from a machine. You will find AI-powered grammar tools for this as well. Ensure your slides have clarity and professionalism by running your text through Grammarly or Microsoft Editor.
Pro-Tips On Using AI in Creating Presentations
- Ask AI for feedback on content suitability based on different audience types – tailor your language, complexity, and tone, depending on whether you are presenting to executives, clients, or new team members.
- AI can create speaker notes to accompany each slide. You can do this easily with Microsoft Copilot
- Generate follow-up materials for presentation using AI like summaries, action plans, or Q&A documents.
- AI-powered presentation translators are also available if you have a multilingual audience.
Conclusion
AI has made it incredibly easy to craft PowerPoint presentations today that was once hours of struggle. The best part is that you can make your slides both engaging and polished with just minimal manual effort. Microsoft Copilot, Designer, and various other AI presentation generators have made the process unbelievably efficient. You just need to explore and find the right prompts to get started!
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