With more and more teams adopting the hybrid mode of work, managing projects (and deadlines) has become daunting. You can no longer rely on endless emails to manage teams especially when you cannot even see their faces regularly.
In this context, knowing the right project management tools can prove to be a lifesaver. Whether you are at the peak of your career or just starting, knowing the right tools can make or break your day (and mental peace!). In this blog, we reveal the list of the top 10 project management tools you absolutely need in 2025.
ClickUp
ClickUp has long been a top choice in project management software, and its 2025 version has taken it to the next level with even better features. It has now introduced AI-driven task automation for teams to eliminate repetitive work. The “Smart Assign” feature is particularly noteworthy, as it recommends task owners based on past workloads and team performance, making it perfect for fast-moving, agile teams.
Features:
- AI-powered task recommendations
- Customizable workflows
- Extensive integration options
- Real-time collaboration tools
Best for: teams who need an all-in-one productivity tool
Cost:
ClickUp Unlimited $7/month
ClickUp Business $12/month
Contact their sales team for ClickUp Enterprise pricing.
Monday.com
Renowned for its visual style in project management, Monday.com has taken its user experience a notch further in 2025 with more customization options. This tool stands out among the top 10 project management solutions with an intuitive interface. It comes with robust reporting features, which makes it a great fit for small to medium-sized businesses.
Features:
- Visual task tracking
- Workflow automation
- A wide range of project templates
- Integration with popular applications
Best for: small to medium-sized businesses
Cost:
Basic $9/month
Standard $12/month
Pro $19/month
Smartsheet
If your team enjoys working with spreadsheets but requires more than just numerical data, Smartsheet is an excellent choice. This tool ranks among the top 10 project management solutions by combining the familiarity of a spreadsheet with advanced project tracking features. The 2025 version of Smartsheet offers improved project timeline options and more powerful dashboards.
Features:
- Spreadsheet-style interface
- Project timelines and Gantt charts
- Advanced resource management
- Integration with other business applications
Best for: large teams
Costs:
Pro $9/month
Business $19/month
Contact their sales team for the Enterprise pricing.
Jira Software
Jira is a top project management tool for Agile teams, particularly for software development teams. The 2025 version improves the user experience with AI-powered task prioritization and improved bug-tracking features. This makes it ideal for teams requiring detailed project tracking, including both Kanban and Scrum boards.
Features:
- Agile project management (Scrum and Kanban)
- Customizable workflows
- Bug and issue tracking
- Integration with developer tools
Best for: all kinds of teams and projects
Cost:
Standard $7.53/month
Premium $13.53/month
Contact their sales team for the Enterprise pricing.
If your team is struggling with productivity even with the help of the best tools, it might be time for a retraining program to get everyone to their shiniest selves. EducationNest provides expert-led training courses for corporate teams in areas like productivity, leadership, soft skills, big data, cybersecurity, and more to help companies train the best minds.
Trello
Trello remains an easy-to-use software for project management, and its 2025 version comes with AI integration to improve the user experience. With features like task suggestions, project templates, and automated task assignments, this tool is perfect for small teams and freelancers.
Features:
- AI-driven task suggestions
- Drag-and-drop Kanban interface
- Customizable task cards
- Integration with Slack, Google Drive, and more
Best for: large and individual projects
Cost:
Standard $5/month
Premium $10/month
Enterprise $17.50/month (for 50 users)
Notion
Notion is an all-in-one workspace that brings everything together – notes, tasks, databases, and calendars. In 2025, it has expanded its task management features to make it even better to stay organized.
Its intuitive design makes it perfect for users of all experience levels to easily adapt it to their unique processes. It reduces the clutter of multiple tools, which goes a long way in boosting creativity and efficiency.
Features:
- Customizable task tracking
- Integration of notes, wikis, and databases
- An all-in-one workspace that consolidates all essential tools
- Real-time collaboration features
Best for: teams of all sizes, including remote teams
Cost:
Plus $10/month
Business $15/month
Contact their sales team for their Enterprise pricing
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Asana with Smart Workflows
Asana has long been a popular choice among online project management tools for its intuitive interface and workflow automation. In 2025, Asana takes it a step further by introducing smart workflows by integrating ML.
It can now automatically assign tasks, estimate project completion times, and identify potential risks ahead of time. It provides a dynamic timeline to get a clear view of project progress. It is the best project management tool in 2025 in terms of accountability.
Key features:
- AI-powered task automation
- Dynamic timelines
- Customizable workflows
- Real-time collaboration tools
Best for: cross-department collaboration and remote teams
Cost:
Starter $8.50/monthly
Plus $19.21/monthly
Microsoft Project
The best project management tool for big teams, Microsoft Project continues to be a trusted tool in 2025 for enterprises and large-scale projects. It offers the best features for resource management, task tracking, and Gantt chart creation.
In 2025, this tool comes with enhanced cloud integrations and real-time collaboration features. It allows the creation of advanced Gantt charts for a clearer visual representation of project timelines. Its resource management helps ensure the right personnel and materials are allocated efficiently.
Features:
- Advanced Gantt charts
- Effective resource management
- Project portfolio management
- Seamless integration with the Microsoft Office suite
Best for: large teams and complex projects that need tracking dependencies and costs
Cost:
Project Plan 1 – $10/month
Project Plan 3 – $30/month
Project Plan 5 – $55/month
Wrike 2025
Wrike in 2025 is offering an even better suite of tools for project management. With detailed project timelines, Gantt charts, and improved real-time collaboration features, Wrike is a top choice for teams to stay on track.
Its upgraded AI capabilities are particularly valuable for large teams. Wrike also has a user-friendly interface for creating custom dashboards and reports. The automated workflows reduce manual tasks to help teams focus on strategic objectives.
Features:
- Advanced resource allocation tools
- Customizable dashboards and reports
- Automated workflows
- AI-based project forecasting
Best for: cross-functional teams
Cost:
Team $10/month
Business $24.80/month
Contact their sales team for their Enterprise and Pinnacle pricing.
Zoho Projects
Zoho Projects has evolved to be one of the best project management tools in 2025 for complex projects. The 2025 version brings enhanced analytics and AI-driven insights, which are especially valuable for larger teams to track intricate projects and their dependencies.
The tool is now better for decision-making and more accurate progress tracking. The platform offers improved reporting features, while AI-powered task management helps prioritize and assign tasks more efficiently. Zoho Projects now also includes Gantt charts and resource tracking features.
Features:
- Advanced reporting and analytics
- AI-powered task management
- Gantt charts and resource tracking
- Integration with a variety of apps for seamless collaboration
Best for: all kinds of teams and projects, including complex ones
Costs:
Standard ₹800/month
Professional ₹1,400/month
Enterprise ₹2,400/month
Ultimate ₹2,600/month
Conclusion
Project management tools are evolving rapidly, and most of them have already integrated AI and ML magic into their tools in 2025. As remote work becomes the norm and project structures grow more complex, the need for user-friendly, AI-backed tools will keep increasing.
In 2025, solutions like ClickUp 3.0, Monday.com, and Asana with smart workflows are set to lead this evolution. The top 10 project management tools are the best of the lot and we are sure you will find more names to add to the list if you play around with new software.
Even though the right tools can make a huge difference, if your team is still struggling, retraining is the best solution. EducationNest, India’s leading corporate training provider, offers expert-led courses made specifically for corporate teams to excel in areas like soft skills, leadership, cybersecurity, big data, and more.
