Excel Interview Questions and Answers: The Ultimate Guide to Cracking Your Next Interview

Looking to excel in your next job interview? Look no further than our Ultimate Guide to Excel Interview Questions and Answers. Get expert insights and tips on how to ace your interview and showcase your Excel skills to potential employers. Whether you’re a beginner or advanced user, our comprehensive guide has everything you need to prepare for your next Excel-focused interview. Don’t miss out on this essential resource for anyone looking to succeed in the competitive job market.

Microsoft Excel, or MS Excel, is a business spreadsheet programme that runs on the Windows and Mac OS operating systems. It was made and sold by Microsoft. It can help you do basic math, use visual aids, rotate tables, run macros, etc. MS Excel and other accounting spreadsheet programs use cell determination to organize and control data in rows and columns. There are also graphs, histograms, and line diagrams that can be used to show data.

Microsoft Excel is a helpful tool when you need to deal with data. Excel can be used for anything, from simple math to detailed reports. Now, it’s essential to learn how to use Excel. Excel is a must-have for nonprofits that want to store and analyze data.

So, it’s a subject you should study before an interview, whether it’s for a job as a business analyst or a data analyst. Every person must know Excel to stand out among the other candidates.

In this article, we’ll look at some of the common questions and answers on Excel that are asked in job interviews 

  • Basic level questions for freshers
  • Advanced-level questions for Data Analysts & Business Analysts 

Basic-level Excel Interview Questions 

1) What does Microsoft Excel do?

With Microsoft Excel, you can make “worksheets” on a computer to store, change, and analyze data. Microsoft is the company that created it.

2) What are cells?

The place where information is kept is called a “cell.”

3) Do all cells have their addresses?

Yes, there is a unique address for each cell that is based on its row and column.

4) What is the meaning of ribbon?

When discussing Microsoft Excel, the top part of the program where all the menus and toolbars are located is called the “ribbon.” With CTRL+F1, you can show or hide the ribbon. Instead of having separate toolbars and menus, the application now uses the “ribbon,” a single horizontal strip. Each tab at the top of the ribbons shows a different group of choices.

5) What’s the difference between the COUNT, COUNTA, COUNTIF, and COUNTBLANK functions in Microsoft Excel?

The COUNT function can count numbers, dates, and other numeric values (except for blanks).

The COUNTA, or count. All of these can be used to add up the value of a cell, whether it’s a number, a letter, or a logical value (but not a blank).

COUNTBLANK counts how many cells do not have any data in them.

To determine how many cells meet a given criterion, you can use the COUNTIF or COUNTIFS function.

6) How can cell text wrap?

To wrap text inside a cell, select the text you want to wrap and click wrap text on the home tab.

7) What does the red triangle in the upper-right corner of the cell mean?

A red triangle in the top right corner of the screen shows that a cell has a comment. Just move your mouse over it to see the statement that goes with it.

8) What’s the best way to add a note to a table cell?

You can add a comment to a cell by selecting it with the mouse and then clicking the right mouse button. Please tell us what you think in the section below. If there is a comment about a cell, a red triangle will show up in the upper right corner of that cell. To remove a comment, right-click on a cell and choose “delete comment” from the menu.

9)How charts are used in Microsoft Excel 

Excel’s charting features make it possible to see how the data looks. With the options in the Chart group on the Insert tab, a user can make a column, bar, line, pie, scatter, and many other types of charts.

10) What does “Freeze Panes” do in Microsoft Excel?

You can freeze the whole page or just a particular column or row with Freeze Panes. No matter how you scroll the sheet, the locked row or column will still be shown.

You Must Watch: What is toString Function in Java: The Ultimate Guide

Advanced Level Excel Interview Questions 

Excel Interview Questions and Answers

How have you used pivot tables in the past?

With Excel’s pivot tables, you can analyze and summarize a lot of data quickly and easily. Every business analyst needs to know how to make and edit pivot tables and use them to make sense of complicated data sets.

How do you fix #N/A and #REF errors in Excel?

As a business analyst, you’ll need to know how to fix Excel mistakes, so they don’t mess up your calculations. You can use error-handling functions like IF(), ISERROR(), and ISNA, and you can also check for typos and wrong cell references ().

Explain the steps for using VBA (Visual Basic for Applications) to get Excel to do things automatically.

With the help of Visual Basic for Applications, Excel tasks like cleaning up data and making reports can be done automatically (VBA). Any business analyst should know how to use VBA to create macros, write code, and fix bugs.

How can Excel help with a regression analysis?

Regression analysis can be used to study the relationship between two or more variables. Business analysts can analyze regression using Excel’s built-in regression tools or add-ins like the Analysis ToolPak.

How to make dynamic Excel charts that automatically update when new data is added.

On the other hand, dynamic charts are updated automatically whenever new data is added to the source dataset. Business analysts need to know how to use tools like named ranges, offset functions, and dynamic data validation to make dynamic charts.

How well do you know Excel’s tools for modeling data, such as Power Pivot and Power Query?

Power Pivot and Power Query, Excel’s data modeling tools, make it easy to import, change, and analyze vast data sets. Data analysts need to know how to use these tools well and be familiar with them to build complex data models and do in-depth analyses.

How do you look at data over time in Excel?

Statisticians use “time series analysis” to look at data that changes over time. Data analysts need to know how to use Excel well for time series analysis such as moving averages, exponential smoothing, and trend analysis.

How do you clean up or change data in Excel?

Data analysts need to know how to clean and change data. Excel users need to understand how to use text-to-columns, pivot tables, VLOOKUP, and the built-in data-cleaning functions TRIM() and CLEAN().

How can you use Excel for complex statistical tasks like regression and clustering?

Every data analyst needs to know how to use Excel’s more complex data analysis tools, such as regression analysis, clustering, and testing hypotheses. Large datasets can be used to find insights, and if the right tools are used, the results should be easy to understand.

How do you make charts and reports in Excel that change over time?

Making interactive dashboards and reports is a crucial skill for data analysts. With Excel’s charting and visualization tools, you can create reports that let people interact with data and look for real-time insights. Also, they should be able to use tools like slicers and pivot tables to make dashboards that change as new data is added.


Excel is an essential tool in most fields, and knowing how to use it is often a requirement for many jobs. Successfully answering questions about Excel in an interview is a great way to show off your knowledge and expertise to potential employers. 

Now that you know the different Excel interview questions that can be asked, you can prepare by looking at the answers to each. 

Lastly, understanding Excel’s features and functionalities, from the fundamentals like cells and formulas to more advanced data modeling and analysis, will set you apart in an interview and help you thrive as a business or data analyst. 

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